Built on the platforms you trust
Microsoft | Sage | Xero
know what you have committed before the invoice arrives
Construction procurement software that connects purchase orders, approvals, deliveries and invoices to live project cost. Committed spend is visible against the job and the cost code the moment an order is raised.
The platform 3000+ construction businesses rely on
The problem today
THE SUPPLY CHAIN MOVES FASTER THAN THE COST REPORT
Construction procurement works differently. Most contractors don't have the storage to keep materials on or off site, and they don't own all the plant a job needs. Materials go direct to site, and plant is hired for the days required. The supply chain is what keeps the project moving.
Manual, disconnected processes
Without a system, procurement runs on spreadsheets or an isolated tool. You are relying on someone to update the sheet when new pricing lands. If they do not, better pricing gets missed and never reaches the next bid.
Deadlines and scheduling
A delay to plant hire, materials or a specialist contractor coming to site damages the project. In some cases you are in breach of contract and pick up fines for it.
Supplier management
Procurement owns the relationship with every vendor and supplier the business works with. Without a consistent, accurate view of them, negotiating new contract terms or better pricing is difficult.
Plant hire that keeps running
External plant hire is a large cost on the project. Handled by paper-based systems or across disconnected tools, plant off-hire dates can easily be missed or go over budget.
Cost sitting in isolation
Procurement is where plant, material and supplier cost sits. When actual and committed cost have no connection to finance and only get reported at month-end, the final account takes the damage.
The cost of that
Committed spend is the first sign a job is drifting. If it only reaches finance at month-end, the decision that could have changed the outcome has already been made.
The problem today
Three steps from ORDER to a decision
Not a new system to learn. One connected flow from raising the order to controlling what the job commits.
01
Capture
Purchase orders, site requisitions, goods received notes (GRNs) and invoices are captured against the right project, supplier and cost code.
02
See
Track committed spend, delivery dates and future liabilities against live projects, so you keep the supply chain moving forward.
03
Act
Approvals, budget checks and audit trails keep control spend before it becomes a project cost issue. Historic project data and a record of every supplier rate in one system give you the ground to negotiate better costs.
Contractors who took control of committed spend
"We chose Evision because it was built on Microsoft’s foundations. We didn’t want a system that operated in isolation. We needed something that integrated seamlessly with the rest of our business, giving us clear oversight and real-time visibility across projects."
Owen Dempsey
Commercial Finance and Associate Director, AirconMech
"We moved from wet signature approvals and payment delays to one centralised system. Evision has helped us keep a very tight rein on margins at all times."
Clare Gerlach
Finance Director, RJ Power Networks
See how Eque2 works for YOUR BUSINESS.
Book a 30-minute call with a construction software specialist. We’ll show you the product live, mapped to where your business is now and where it’s going next.
What makes those three steps real
The capabilities procurement teams use to control committed spend, with the screens they work in.
01 Job-coded purchase orders
Budget visibility at the point of commitment
Raise, approve and track purchase orders and invoices against a specific job and cost code. Budget visibility happens when the commitment is made, rather than after month-end reporting.
02 Approval workflows and budget controls
Spend controlled by project and by value
Project-specific, value-level approval settings let you control company expenditure and keep projects inside budget. Automated alerts notify users when budget is exceeded, helping prevent over-ordering and build a clearer audit trail for committed spend.
03 Plant hire management
Know where plant is, and when to off-hire it
Create plant orders straight from Construct and the system accrues plant cost against the live contract. Match purchase invoices to plant orders against the contract to catch potential overcharges. Track the location of plant items by job, supplier and project manager, so you can see what needs off-hiring.
Internal plant management
A high-level view of your own plant. It flags hire that has run past the initial contract date, and items needing service, MOT or repair. Purchase quotes, orders and invoices sit against each item, and an internal plant library shows what is out on site.
Three-way order matching
Delivery notes are logged from site against orders, which updates accrued project cost. Those are then three-way matched to invoices for actual cost postings.
Raise GRNs from site
Goods received notes connect to the purchase order in real time, with quantities and attachments added. Procurement can have a proper conversation with the supplier when a delivery is late, short or damaged.
Site requisitions
Site agents submit a material or plant requisition straight from site, picking the product from the item library. Add the quantity, vendor and required delivery date. Available in Evision.
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Which product
explore evision & Construct
Our construction procurement software is part of Evision. Manage everything in one place.
Evision
£25m turnover and above
The same cost model across multiple companies and locations, with CVR version control and consolidated commercial reporting for the group.
Built on Microsoft Dynamics 365 Business Central.
Construct
£100k to £25m turnover
Job costing, commitments, applications and commercial reporting alongside your existing accounting, with approval limits that hold before spend affects the contract.
Integrates with Sage 50, Sage 200, Sage Intacct, Sage Payroll, Xero and Xero Payroll.
Questions buyers ask
How is this different from managing purchase orders in spreadsheets or email?
Evision connects purchase orders, approvals, deliveries and invoice matching to the live project cost position. Commitments are visible against the job and cost code at the point they are raised. Nobody rebuilds the position later from spreadsheets, inboxes and separate finance records.
Can we approve purchase orders from site or away from the office?
Yes. Purchase orders can be approved remotely, so projects keep moving without waiting on paper-based or office-based approvals. Teams have visibility of live project costs and commitments wherever they are working.
Does this cover subcontractor procurement too?
Yes. In Evision, subcontractor enquiries and quotations are managed in the same system as the subcontract ledger. Agreed rates carry through from enquiry to order to payment.
Does procurement connect to job costing?
Yes. Purchase orders update the committed cost position on the contract in real time. Materials, plant and subcontractor costs all sit against the job as well.
When margins are tight, visibility and control aren’t optional.
See committed spend against the job, not after it
Book a demo and we will walk through how orders, approvals, deliveries and invoices reach your project cost today, and where the delay is sitting. If you would rather look first, take a product tour.
